The International Corporate Governance network (ICGN)
A Company Limited by Guarantee
Registered Office: ICGN, RH.205, The Record Hall, 16-16A Baldwins Gardens, London, EC1N 7RJ.
Registered in: England and Wales
Registration Number: 6467372
What is the purpose of this document?
ICGN is committed to protecting the privacy and security of your personal data. In accordance with the data protection legislation (including the UK General Data Protection Regulation (UK GDPR), Data Protection Act 2018 and the EU General Data Protection Regulation (EU GDPR)), this Privacy Notice sets out how we collect and use personal data about you. It is relevant to ICGN members, prospective members, key contacts of our organisational members (such as their employees and directors) and business contacts about whom we hold personal data. There is no statutory or contractual requirement for you to provide us with your personal data. But if you choose not to do so, we will not be able to provide you with membership-related services or communicate with you.
What does ICGN do?
Led by investors responsible for assets under management of around US$70 trillion, and bringing together companies and stakeholders, ICGN advances the highest standards of corporate governance and investor stewardship worldwide in pursuit of long-term value creation, contributing to healthy and sustainable economies, societies, and the environment. This is achieved through a comprehensive international work programme based around three core activities:
- Influence: Promoting ICGN Principles as investor-led global standards for governance and stewardship and influencing public policy and professional practice.
- Connect: Delivering high-quality global events and webinars with unrivalled opportunities for networking, knowledge-sharing and collaboration.
- Inform: Enhancing professionalism in governance and stewardship practice through information and education.
For more information visit www.icgn.org
ICGN is a membership organisation. ICGN has individual members (being individuals who hold their membership in their own capacity) and Corporate organisational members (being members that are corporate bodies). To provide our memberships services to our Corporate members, and to provide certain membership-related rights, we may engage with a variety of individuals who work for or are representatives of a Corporate member.
What personal data about you do we collect?
ICGN is a “controller”. This means that we are responsible for deciding how we hold and use personal data about you which includes:
- Contact details (name, job title, address, telephone number, business email address)
- Type of company (investor, company, non-profit, individual)
- Assets under management of your employer (investor only)
- Employer or business name
- IP address (when you visit the ICGN website)
We do not hold data related to financial transactions such as credit card details
(e.g., VISA, MASTERCARD, AMEX) which are processed via Braintree, on our behalf.
How do we collect the data?
We collect, store and use personal data about you if you have signed up to become an ICGN Member, where a Corporate organisational member which you work for or represent provides us with your details or we have obtained your details from a subsequent communication with you. The information is usually collected via our website hosted by London Design Works or from the forms completed to become an ICGN Member.
If you are not an ICGN Member or associated with a Corporate organisational member as above, we may process your personal data when you register to attend an ICGN conference, course or webinar. If you contact us or provide your business card to an ICGN member of staff we may record your contact details and write to you about the ICGN.
We will only use personal data when the law allows us to i.e. where we have a ‘lawful basis’. Most commonly, we will use your personal data in the following circumstances:
- Where it is necessary for our legitimate interests (or those of a third party) and your interests and fundamental rights do not override those interests. For example, we have a legitimate interest in processing your personal data to sign you up as an ICGN Member if you apply as an individual or to provide certain rights to our Corporate organisational members which involve their employees or representatives.
- Where it is necessary for the performance of a contract with you.
- Where it is necessary to comply with a legal obligation on us.
- Less commonly, we may ask for your consent in certain scenarios.
Please refer to the ‘What are your rights’ section below, for information on how to withdraw your consent and exercise any of your rights available under data protection law.
Why do we collect the data?
We collect, store and use personal data about you in order to:
- Process your membership application, renewal or retirement or any further changes and to comply with regulatory responsibilities relating to ICGN’s members
- Enable our Corporate organisational members to exercise their rights or benefit from being a member of ICGN, which may include engaging with their employees and representatives (for example, where you are an authorised representative of a Corporate organisational member and will be attending a general meeting on its behalf or wish to stand as a candidate for election as a Governor of ICGN)
- Inform you of the benefits of ICGN membership benefits or services;
- Inform you about the ICGN work programme including policy activities, events courses and other relevant information;
- Invite you to participate in ICGN surveys and consultations;
- Invite you to apply for, or to nominate another candidate, for ICGN Awards, ICGN Committees or the ICGN Board or other ICGN initiative;
How long will we keep your personal data?
We will keep your personal data for the above purposes until either we become aware it is no longer valid, or you ask us to delete it. We will keep your personal data in line with our data retention policy and schedule.
Will we share your data with third parties?
We may use a marketing automation platform to deliver some of the emails that we send to you. We may use other third parties to provide us with IT or similar support. Such third parties are processors and we will enter into a data processing agreement with them before providing them with access to your personal data.
Please note that we may also share your data with third parties in the following circumstances:
- With our professional advisors where necessary to protect our interests or the interests of a third party.
- With third parties where necessary and justified to protect our or their interests.
- With law enforcement or regulatory authorities where required by law or where necessary to defend our or a third party’s interests.
We may also share your personal data with third parties that sponsor our events including webinars. This sharing is restricted to your name, job title, company and country location on delegate lists for events. In other words, we do not provide your email address to our sponsors.
International data transfers
Please be aware that the personal data we collect may be transferred to and maintained on servers or databases located outside the UK, where the privacy laws may not be as protective as those in the UK. Where we transfer personal data outside the UK, we will take necessary steps to implement appropriate safeguards to protect personal data including entering into the standard contractual clauses.
What are your rights?
You have the following rights:
- Right to be informed – you have the right to be told about the collection and use of the personal data you provide.
- Right of access – you have the right to know whether we are processing your personal data, and to a copy of that data. We may need to request specific information from you to help us confirm your identity and ensure your right to access the information (or to exercise your other rights).
- Right to rectification – you have the right to have any incorrect personal data corrected or completed if it is incomplete.
- Right to object – you have the right to object to our processing of your personal data.
- Right to data portability – you have the right to ask us to port personal data about you that you have provided to us to a third party, under certain circumstances.
- Right to erasure – you have the right for your details to be erased where there is no valid reason for us to keep it. You can opt out of any communication that we may send you at any time by contacting firstname.lastname@example.org or by using the ‘unsubscribe’ option at the bottom of our communications sent to you.
- Right to restrict processing – you have the right to ask us to restrict processing of your data.
If we have previously asked for your consent to use your personal data, you have the right to withdraw consent to processing your personal data.
If you wish to exercise any of these rights, please contact email@example.com.
You have the right to make a complaint at any time to the UK supervisory authority, the Information Commissioner’s Office (ICO) data protection issues. Our ICO registration number is Z8883902 and you can visit the ICO website for more information: https://ico.org.uk/concerns.
How secure is the personal data that ICGN processes?
ICGN protects the personal data that it holds with technical and organisational security measures. Our cyber security arrangements and framework of data protection policies, procedures and training are kept under regular review to ensure that we keep the data we hold secure.
How to contact ICGN about your personal data
If you have any questions about this Privacy Notice, please contact:
By phone: +44(0) 204 541 7251
By email: firstname.lastname@example.org
By post: ICGN, RH.205, The Record Hall, 16-16A Baldwins Gardens, London, EC1N 7RJ.
Changes to the privacy notice
This Privacy Notice is regularly reviewed and we reserve the right to update the Notice at any time. We will contact you if we make significant changes to this Notice, where reasonably possible. We will also post these changes on this page.
A cookie is a small piece of information sent by a web server to a web browser, which enables the server to collect information from the browser. To learn more about cookies, visit http://www.allaboutcookies.org/
Most browsers will allow you to turn off cookies. If you would like to do this please look at the menu on your browser, or look at the instruction on http://www.allaboutcookies.org/ Please note however that turning off cookies will restrict your use of our website.
Click on the links below to find out how to change your cookie settings in:
There is software available which enables you to use settings that allow to you choose which cookies are set on your computer or mobile device, such as the Ghostery app.
You can also opt out of receiving cookies on the website for Google Analytics by visiting https://tools.google.com/dlpage/gaoptout.
The table below explains which cookies we use, what they do, how to disable them, and what that will mean for your continued use of our online services.
What it does
On site exit
Set via Google Analytics
Set via Google Analytics
Sets a cookie including the server’s submission time when saving webform submission occurs by a User.
On site exit
Session Name set by Drupal
On site exit
This notice only relates to our website and does not cover links to third parties.
Version [ 4 ]