Administration Assistant
Role: Finance Administrator
Report: ICGN Finance Director
Type: Permanent (Full time)
This position supports both finance and membership functions of the ICGN
Membership
Assist with the renewals process: help administer ICGN membership including new applications, renewals and retirements including invoicing and payments whilst ensuring records are accurately maintained and promptly responding to member enquiries.
Recruitment: Assist in the management of records and help administer the raising of invoices for new ICGN members
Update regularly the CEO and finance staff on membership statistics, complete detailed analysis of membership trends.
Assist in keeping in regular contact with the membership to ensure they feel fully engaged with the ICGN.
Finance
Accounts payable:
Ensure that office related accounts payable are paid in a timely manner and that accounts receivable are collected promptly; batch income and expenditure and verify with bank statements prepare payments to be approved and paid by the Finance Director.
Procedures
Assist in the logging, categorising and record all invoices electronically, and archive materials as appropriate.
Administer expenses especially credit card expenses on behalf the team.
Office management
Assist in providing general office support including photocopying; answering the telephone, couriering documents, IT / printer queries; and maintaining stationery stocks and supplies
Data Management
Assist in the data collected by ICGN and assist in ensuring compliance with GDPR – this extends to ICGN membership, ICGN employees, ICGN Board and other stakeholders, while keeping accurate data records including for membership recruitment, retention, attrition, and growth.
Communication
Assist in the regular updating of the ICGN website relating to membership, assist in the administration of members surveys and other member related matters.
Other
Perform other duties from time to time in accordance with the needs of the ICGN.
Skills, knowledge, and experience
Must have experience of using accounting packages, and understanding accounts, be training for an accounting qualification.
Must have customer facing experience
Must be computer literate, using Office 365 and other and data base packages
Have the ability to multi-task, attention to detail, information and monitoring, communication skills, confidentiality, integrity.
About the International Corporate Governance Network (ICGN)
ICGN is a global membership organisation, led by investors responsible for assets of around $70 trillion, that convenes financial market participants to develop, promote and embed high standards of corporate governance and investor stewardship worldwide to preserve and enhance long-term value, contributing to sustainable economies, societies, and the environment.
This is achieved through a comprehensive international work programme based around three core activities:
- Influencing public policy and market practice through the promotion of ICGN Principles, thought leadership and regulatory engagement.
- Convening impactful global events with unrivalled networking opportunities, knowledge-sharing, guidance, and collaboration.
- Inspiring professionalism and personal development in governance and stewardship practice through education and training opportunities.
ICGN Members are based in over 40 countries - largely in Europe and North America, with growing representation in Asia. For more information visit www.icgn.org.
ICGN Flagship Policy Principles
ICGN’s policy work is guided by the ICGN Global Governance Principlesfirst introduced in 2001 and most recently updated in 2021. The ICGN Principles are developed largely from an institutional investor perspective and are intended for application by companies of all types. The ICGN Principles are used by many ICGN Members in their voting polices, company engagements and investments; and are often referred to by Governments in the development of national codes and guidelines.
The ICGN Global Governance Principles are complemented by the ICGN Global Stewardship Principles, first introduced in 2003 and most recently updated in 2020, which provides guidance for investors in discharging their fiduciary duties as responsible stewards on behalf of beneficiaries. This is supplemented by the ICGN Model Mandate, published by the ICGN in partnership with the UN supported Global Investors for Sustainable Development Alliance, providing example terms for asset owners to consider when incorporating governance, stewardship, and sustainability into investment management agreements.